Quick Answer
When ordering custom Fiesta medals for a San Antonio business or nonprofit, first decide whether they will be giveaways or sold for fundraising. Choose a recognizable product, storefront or emblem to lead the design.
Confirm where recipients will wear the medal, such as on clothing or a Fiesta sash. Note your budget and the date you first need it, then bring those decisions together in a brief for your medal maker.
What Should Your Fiesta Medal Do for the Organization?
Choose one primary purpose: an event giveaway paid for from your organization’s budget, or a medal sale intended to leave money for a cause. A café might give medals to customers at a community gathering; a nonprofit might sell them to support a named program.
| Use | Key decisions |
|---|---|
| Business giveaway | Who will receive it, at what occasion, and how will they recognize your business? |
| Fundraiser | Why would someone buy it, what does it commemorate, and does the project budget support the fundraising goal? |
Turn those decisions into one sentence. For example:
Create a Fiesta keepsake for customers attending our café’s community open house, with the cost covered by our event budget.
This identifies the audience, occasion and source of funding. A fundraising brief should also state the contribution expected after expenses. If sales will help pay for giveaways, include those costs in the same project budget.
Which Brand Elements Should Lead Your Fiesta Medal Design?
Lead with the element your intended recipients already associate with the organization. A logo, storefront or signature product can each work, but the choice should rest on recognition. A local landmark may identify the city without identifying your particular business.
Consider a fictional café whose arched storefront sign is familiar to neighborhood customers. Use that arch as the medal’s main outline and retain the café name inside it. Omit the cup icon if the sign already identifies the business.
If customers mainly know the café for a distinctive iced drink, that product could lead instead, with the name kept readable. A generic takeaway cup would need more identifying context. The full storefront, street map and slogan do not all need to appear.
For the sign-based concept:
| Keep | Why it belongs | Leave out |
|---|---|---|
| Arched sign outline | Connects the medal to the café’s familiar entrance | A detailed illustration of the entire storefront |
| Café name | Identifies the business to people unfamiliar with its sign | The full tagline and street address |
| Established brand colors | Reinforces the connection with the existing sign | Extra colors unrelated to the brand |
Our Fiesta Shave Ice medal offers a food-themed reference, with the product as the central subject. Review your own artwork at the proposed finished size and check whether the main shape and organization’s name are still easy to recognize. If the name is difficult to read, simplify nearby detail or give it more space.
Will the Medal Be Pinned to Clothing or a Fiesta Sash?
Specify whether the medal will sit on a jacket, a shirt or a Fiesta sash. Lightweight fabric may sag under the medal’s weight; a sash already holding medals may offer limited space for another piece.
In one possible arrangement, a ring connects the medal to a short ribbon, with a pin bar at the top securing it to the fabric. If you have a reference medal, send front and back photos so the maker can see the fastening and ribbon connection.
Share the proposed overall shape, including any dangling elements, and identify existing ribbons or fittings that must be retained. Mention any limits on how far the medal can hang or whether pins may pierce the fabric.
For material and sizing options, see our medal ribbon selection guide.
If You Sell the Medal, What Is Left for the Cause?
The amount available for your cause is sales revenue minus the expenses of the entire medal project. Include the full order cost, shipping and applicable selling fees, such as payment processing or commissions. Unsold medals still represent money spent, so their purchase cost belongs in the calculation.
Hypothetical budget example:
$1,500 in sales revenue − $850 in total project expenses = $650 available for the cause.
These figures illustrate the calculation; they are not a medal quotation or a real customer case.
Use previous medal sales or confirmed purchases to inform your sales estimate where available. Attendance alone does not establish how many medals will sell, and some stock may remain unsold.
Set the budget for the medal order after reserving your target contribution and any costs outside the supplier’s quote. Check which expenses the quote includes so shipping or other charges are not counted twice.
If the proposed order exceeds that limit, revisit the design scope before committing. Share the spending limit with your maker and clarify whether it includes shipping.
For background on the factors behind the product price, see our custom medal cost guide.
What Artwork and Event Details Does Your Medal Maker Need?
Artwork: Send your logo, sketch or reference images, plus the exact names and wording required on the medal. Identify elements that must remain unchanged. For references, explain which details matter, such as the outline or layout, so the maker can distinguish visual inspiration from artwork intended for reproduction.
Intended use: State whether the medals are business giveaways or fundraising merchandise, and describe where recipients will wear them. This connects the artwork to its intended setting and helps the maker understand any attachment requirements.
Project requirements: Provide the estimated quantity, U.S. delivery ZIP code, budget if known, and the date you first need the medals. Fiesta San Antonio is scheduled for April 15–25, 2027, but your promotional launch or fundraising sale may begin earlier. State when the medals must be in hand and what happens then, so the maker can assess your actual deadline.
Custom Fiesta Medal FAQ
Should we include the year on our Fiesta medal?
Include the year if the medal commemorates a particular Fiesta edition; it helps recipients identify the occasion later. For a broader business or community keepsake, decide whether a date serves the project’s purpose. Once incorporated, the year is part of the design. Confirm how a future date change would affect the artwork, production requirements and cost.
Does commissioning a Fiesta medal make it an official Fiesta medal?
No. A custom order does not automatically establish sponsorship, partnership or endorsement by Fiesta San Antonio. Describe the medal as your organization’s own design, and use “Official” only when that designation has been confirmed for the project. Fiesta San Antonio separately lists its official merchandise and partner channels; this distinction should also be clear in your product descriptions and promotional materials.
Plan Your Custom Fiesta Medal
Planning a medal for your business or fundraiser? Send us the project brief outlined above, even if some details are still undecided. We can review the design direction, wearing requirements and budget, clarify any missing specifications, and prepare a quotation based on the details confirmed.
